The project execution phase represents the culmination of the entire planning process. After all the planning, budgeting and preparations for a construction project, finally, it will all be put to action. Everything that was discussed during the kickoff meeting and arranged during the project planning shall now be executed.
The execution phase is exciting because this is where all the magic happens. As a project manager or anyone working on the project, you’ll be challenged because this means converting even the tiniest details you planned from paper to come to life. You’ll soon start to see the improvements and feel overwhelmed but this can be managed. Lastly, at the end, you’ll feel great because you’re a part of this amazing transformation.
Depending on the type of the project, the execution may vary. Some projects require only minimum structural work or more on interior. These are called fit-outs, and constructions mostly happen inside an already built establishment. Ground up projects or building from scratch are usually buildings or establishments made from raw materials– from mixing of hollow block composition down to freshly painted walls, and the like.
Each project has a different challenge but what are the common issues that crop up during a project execution? Here are a few.
Schedule delays due to unapproved permits – More often than not, these delays are considered a headache for both the building owner and project manager. To avoid these types of delays and maximize the use of time, permits are suggested to be applied for even before the project starts.
Poor weather conditions – Fortuitous events and poor weather conditions are also very common in our country. These types of delays and disasters obviously can’t be minimized but we can be aware of them by religiously checking the weather updates from our local news channels. To lessen unnecessary expenses, suspending work for a day or two should be implemented. After all, who can work when it’s raining cats and dogs, right? Most, if not all business owners allow for an extension of time to construct if a disaster occurs. And in all cases, the contractor must prove that the project delay occurred because of poor weather conditions.
Availability of materials and labor – Some delays happen because of unavailability of materials and labor. Shortage of construction supply usually happens more on big projects as compared to the fit out or small ones. One explanation for this is, big projects require a tremendous amount of materials and not all construction supplies are made in the country. Imported materials are sometimes delayed because of manufacturing issues from other countries, therefore, delaying the construction project. One way to avoid this is to order all the materials in advance if the budget is not an issue.
Poor communication and slow decision making – This is one of the most common reasons for a project to be delayed. Even the tiniest of information, if not relayed properly, can be the root of a massive delay in progress of a project. To minimize or avoid issues like this, it’s important to be organized and have an internal system. Make sure everything is taken care of and communicated properly in advance.
Various changes - Last minute changes are one of the main causes of a project’s delay. Changes of the design, materials used or personnel are not recommended because it can impact the process flow of the project. What was talked about during the project planning shall be the only things put to work. Impulsive changes or plans that are not well-thought of might not just delay the project itself, but also the quality of the building or establishment.
These are some of the major challenges one can encounter during the project execution phase. However, most of these issues are avoidable if you choose to work with an effective and disciplined team.
The project execution can either be a majestic journey or a horrific nightmare. It all boils down to a progressive project flow.