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The JCVA Way: What Goes On A Productive Kickoff Meeting

Throughout the life of a project, there would be several and regular meetings that will be held. A kickoff meeting is a significant one in the sense that it sets the tone and vision of the project and determines the relationship amongst the team in the coming weeks and months.

This is the first meeting when everyone is oriented on the project’s objectives and when the client’s requirements and expectations are set. On the project manager’s side, this is when he would discuss the framework and methodology that the team will use to be able to deliver the project successfully.

The kickoff meeting is a way to strengthen the relationship among stakeholders and is important as it sets everyone on the same page, establishes ground rules and clarifies dependencies.

render of lobby hall with marble floors and floor to ceiling glass
This photo is a render of how their lobby/receiving area would look like once it’s done.

In a recent win for the Ad Standards Council office renovation in Makati City, we were given the opportunity to transform their office space from basic to brilliant.

We held our kickoff meeting at their office, the place we are renovating and giving a new look to so that we can be able to do the ocular there as well. Oculars are held to ensure that the clients needs are met and to ensure accuracy, take photos and measurements of areas that need to be renovated.

rendered image of meeting room with wood accents and orange sofa
The client decided to stick with their signature color, red with accents of orange. They want to maximize their office space and make use of every corner so that it can be overall functional.

Here’s the basic agenda of a typical kickoff meeting:

Project Background

During the start of the kickoff meeting, the project manager and client discusses the history of the project and why the renovation is needed. Included here are the flaws they saw and experienced that’s why they’re having the renovation. Talking about this helps the project manager pay proper attention to what he needs to pay attention to.

Project Scope Overview

This part details the project deliverables and describes the major objectives of the project.